Thanksgiving Day 5K Race
Progress Report as of July 2, 2007

1. Visitors Center reserved with Tim Laurent (Parks & Rec), June 21.  Use Permit signed and $204 paid (same amount as last year). 
2. Requested city permit for use of public right-of-way (June 21). Fee: $10.  Requested 2 barricades for Elm St.
3. June 21: Craig Shank, Lawrence Police, confirmed their support.  Asked if there was anything they could have done to make it better last year.  Contact Craig about a week before race to go over details.  They know the route, timeline.
4. Raul Flores, RaceDay Timing Solutions, agreed to handle race result service.  Fee: $1.50 per runner.  Deposit of $100 and contract now due.  Signed by Dee Boeck, sent July 3.
5. Sponsors.  Help to contact:
   • Jon Francis has agreed to help again but has yet to specify how and how much.  Have asked for same $50 certificates for top male and female, 800 race numbers.
   • The Merc > (Greg Burger will contact)
   • Great Harvest > (Greg)
   • Dillons? > Karen Braman?
   • HyVee > Lori & Don Cackler
   • Anthony Chiropractic > Dee
   • Others  (need more to help keep entry fee down)
6. Awards:  Ellen Young will check will with Jayhawk Trophy or Crown (Ottawa) on cost for about 86 medals (3 per category & overall top male & female).  Ed Payne to do molded turkeys to all finishers.  Need cost estimate.
7. Shirts for runners: Long sleeve tec shirts with entries.  Checking with Jon Francis for price quote and due date ______ to guarantee shirt. (Dee)
8. Music/DJ – Ed Payne offered his PA system from his truck for start and awards.
9. 800 race numbers to hand out at packet pickup: Dee to contact Jon Francis
10. Race entry forms:  (draft on-line for review): http://www.active.com/event_detail.cfm?event_id=1465705 .  Need to print more entries this year at Raul’s request to help promote race.
11. Race course: certified last year by Ed,  but may change to avoid congestion on Oak St going both ways.
12. Port-a-potties:  2 from Andersons last year: $143  (& restrooms at Visitor’s Center).
13. Parking: Inform Johnnies we may direct people to park in their lot. Dee
14. Volunteers
• Course management – Greg  & Ed
• 4 to help Raul day of race (chip distribution, retrieval, timing tic sheet timing)
• Start/Finish setup
• Wed packet pickup at Francis: Dan & Fran, Dee
• Day of race registration, Gene,  more volunteers
• Parking – need coordinator
• Course marshals – need coordinator and more helpers this year
• Aid station (new location?) – Shannon Hodges
• Starter/announcer – John Huchingson
• Awards crew & emcee – John  & Dee
• EMT/medical
• Refreshments
• Last finisher follow (biker?)
15. Anyone not at the meeting encouraged to volunteer or make additional suggestions.