Meeting Minutes, Nov 7, 2010
Lawrence Memorial Hospital
Members present: Becky, Molly, Celeste, Gene, Dee, Barry, Karen, LaRisa, Don, Lori, and visitors Mike, Sarah, Alicia, and Mianne.
- Treasurer’s report: We have a balance of $3,460. Dee made a payment of $2,000 to Francis Sporting Goods for Thanksgiving Day Run supplies and headbands for registered participants.
- Thanksgiving Day Run:
Dee reported the sponsors and providers of services and volunteer roles are generally similar to last year. Woodlawn School will notify neighbors of the run using flyers during gym classes. They provided the student designed volunteer t-shirt logo as well. School volunteers will administer and conduct the fun run.
Setup at the site will be from 5:30 to 7:30 on Wednesday. All members who can help pick up and deliver fruit and water should contact Dee. Packet pick-up will be from three until six at Francis Sporting Goods that day as well. The members discussed providing items typically included in the packet as an array of choices for pick-up. Don will order 600 cookies from Hy-Vee. The aid station will provide cups of water. Dee will request a larger donation of bottled water to remedy the shortage at last year’s event. We will set up some coolers of water at the finish line too. As of meeting time, there have been 183 entries. Several members volunteered for specific race day jobs. Charlie Upton will be the announcer. Dr. Rob Jones is a new sponsor. Gift cards to Francis Sporting Goods will be among the awards. An instruction sheet will be available on race day to detail the procedure for picking up the awards. The 5K will begin at 8:30; the fun run at 9:15. Each child participating in the fun run will receive a medal at the finish line.
- The club will need to elect 2011 officers at the next meeting.
- Our guests from the KU Law School requested advice regarding their spring 5K event for charity. Several suggestions were given including: marking the course well, measuring it accurately, involving law firms, sororities, fraternities and Dog Days. A recognizable brand to identify the event from year to year could increase participation. Volunteers and adequate course marshals to cover the run successfully were also suggested. Molly invited the guests to attend her professional group meeting to help raise awareness of the run.
- Alicia won the t-shirt door prize.
- The meeting adjourned.