Club Meeting Minutes
Sun, December 3, 2017
(Approved Jan 3, 2018)
4:30 pm, Lawrence Public Library, room A
Present: Brenda Groskinsky, Gene Wee, Dee Boeck, Becky McClure, Don Cackler, Denise Johnson and Karen Hyde
Brenda called the meeting to order.
We reviewed the minutes from the November meeting. Don moved to accept the minutes as written; Gene seconded, and all approved.
Gene gave the treasurer’s report. The end of November balance is $13,863.53. As of Dec. 3, the net earnings from the T-day race are $9,787.46, but Gene said that we can expect another check from race entries valuing approximately $4,000. Total income from race sponsors was $1,550.00. Gene mentioned that this year we spent more for participants’ shirts than what we spent for socks last year, spent more for barricades, and had to purchase the music license. A full treasurer’s report can be seen on the runLawrence website in the “About Us” section.
Dee gave the T-day race review. Overall, the race went very well, and the response from participants was overwhelmingly positive. We had 1,226 participants. One or two north Lawrence residents were upset about not being able to leave their driveways, and one or two people said that they didn’t receive the flyer containing race day info. One man placed a formal complaint with the city. As a result of this feedback and after consulting with a city representative, Gene stated that next year we will send post cards to approx. 500 addresses to give residents warning about race day activities. The postcards and postage will constitute an added expense, but all agreed that we need to keep the neighborhood informed. Gene is also planning to change the course next year to alleviate some of the zigzagging and thus make the volunteers’ jobs easier and make it less likely that neighborhood residents will encounter more than one road block. The new course will include a portion on the levy. Gene made contact with Ted Boyle, the president of the North Lawrence Neighborhood Association, and will keep him informed of race course and race day developments.
In further race day discussion, Karen suggested that we post the names of the sponsors on the food tables so that participants will know which organizations contributed the various items. Karen also relayed Janet Huchingson’s comment that various participants inquired about the ingredients in the donated bread (i.e. nuts or not).
Denise mentioned that we might want to invite marathon club students to participate with their group and their families. The club members present were receptive to the idea.