Club Meeting Minutes
Sun, December 2, 2018

(approved Feb 3, 2019)

4:30 pm, Lawrence Public Library

Present: Brenda Groskinsky, Gene Wee, Dee Boeck, John Huchingson, Don Cackler, and Karen Hyde

Brenda called the meeting to order. 

We reviewed the November minutes. Dee moved to approve the minutes as written; John seconded, and all approved.

Gene gave the treasurer’s report. The ending balance for November is $19,732.53.  Gene said that this year’s race profits are projected to reach $8,522.79 compared to last year’s approximately $15,000.  The difference is mostly due to the higher cost to give gloves to participants this year. A full treasurer’s report can be seen on the runLawrence website in the “About Us” section.

Dee said that we should choose donation amounts to coincide with the profits from the race.  She emphasized that our first priority is to put on a good race and to keep enough funds in reserve to ensure the wellbeing of our club. Those present agreed.

Gene said that six applications for donations have been received so far. The deadline to apply is Dec. 31.

Thanksgiving Day Race report: Dee said that this year’s T-Day run went very smoothly.  We had two wheelchair participants, so she created a separate category and awards for the two. Karen asked whether we might want to have a notice on our entry form asking whether a participant will be using a wheelchair.  Discussion followed concerning wheelchair participants and other special needs categories, but no action was taken. 

Gene mentioned that while the overall response to the new course incorporating a portion on the levee was positive, we need to have a contingency plan in case of bad weather. Dee said that more awards were picked up this year than in past years. She also said that having the cups and coolers on the table before the start and after the finish was a good decision because fewer people took bottles of water. Don reported that the cookies will probably cost more next year. 

Gene said that so far we have made $175 (corrected amount, 12/5/18) in calendar sales.  Brenda bought three at the meeting, so we now have nine remaining from the initial purchase.

Brenda shared a first draft of a proposal that states guidelines for nominating and approving club member participation in the RRCA convention. Since very few members were present, we chose to look at the proposal again at a future meeting, make corrections if needed, and have the board vote to approve it. 

Nominations for the 2019 club officers are the following:

Dee nominated Lori as secretary; John seconded. Dee nominated Becky as president; John seconded. Dee nominated Brenda for vice president; Gene seconded. Brenda nominated Dee for race director; Don seconded. All present approved the nominations.

We will not have a club meeting in January due to conflicts with travel. The next meeting will be Sunday, February 3rd at 4:30 in the Lawrence Public Library.

Submitted by Karen Hyde